The Ultimate New Landlord Checklist

Becoming a landlord is exciting—but it can also feel overwhelming. From legal obligations and tenant screening to rent collection and maintenance, there’s a lot to juggle. If you’re a first-time landlord or just want to make sure you’re covering all your bases, this guide is for you.

We’ve compiled the ultimate new landlord checklist to walk you through every step of setting up and managing your rental property like a pro. At the end of this article, you’ll find a free downloadable version to print, share, or customize.

 

 

1. Prepare Your Rental Property Before marketing your property, make sure it’s rent-ready:

• Complete repairs and deep cleaning
• Replace worn-out fixtures or appliances
• Test smoke detectors, locks, HVAC, and plumbing
• Ensure the home meets local housing codes

A well-maintained property attracts better tenants and reduces turnover.

2. Understand Legal and Local Requirements Each state and municipality has specific rules for landlords. Be sure to:

• Register your property if required
• Understand fair housing laws
• Create a compliant lease agreement
• Check if landlord insurance is required

You may also need a business license or rental registration depending on your location.

3. Price Your Rental Competitively Research comparable rentals in your area:

• Use platforms like Zillow, Rentometer, or Zumper
• Compare features, size, and location
• Consider seasonal trends

Setting the right price is critical to reducing vacancy and maximizing returns.

4. Market the Property Effectively To reach high-quality tenants:

• Take clear, well-lit photos
• Write a strong listing description
• Post to major listing sites (Zillow, Apartments.com, Facebook Marketplace)
• Share on social media or community boards

5. Screen Tenants Thoroughly Protect your investment by implementing a fair but thorough screening process:

• Require an application with ID and proof of income
• Run credit and background checks
• Verify employment and rental history
• Call previous landlords

Choose applicants who meet your income and reliability standards.

6. Create and Sign the Lease Agreement Use a lease that’s:

• State-compliant and legally sound
• Clear about rent, due dates, fees, and responsibilities
• Includes pet policy, maintenance terms, and entry notice guidelines

Go over the lease with your tenant before signing to ensure full understanding.

7. Collect First Month’s Rent and Deposit Before handing over keys:

• Collect security deposit and first month’s rent
• Provide receipts for all payments
• Clarify how rent will be paid monthly (e.g., bank transfer, portal, check)

8. Conduct a Move-In Inspection Document the property’s condition with:

• A walk-through checklist
• Time-stamped photos or videos
• A signed agreement from both landlord and tenant

This helps prevent disputes when the lease ends.

9. Set Up a Maintenance System Make sure tenants know how to:

• Submit maintenance requests
• Reach you in an emergency

Decide whether you’ll handle repairs yourself or hire a property management company or handyman.

10. Stay Organized and Document Everything Track:

• Rent payments
• Lease agreements
• Communication logs
• Expenses and tax documents

Consider using tools like Buildium, Rentec Direct, or even Google Drive folders.

Free Downloadable Checklist We’ve created a simple printable version of this checklist to help you stay on track. Keep it in your files or share it with a team member.

👉 [Click here to download the New Landlord Checklist PDF]

 

 

 

Conclusion Being a landlord can be a rewarding experience, especially when you’re well-prepared. Use this checklist to stay organized, protect your investment, and keep your tenants happy.

Need help managing your rental? DoorGrow helps property managers and landlords streamline every part of the process—from marketing and tenant screening to systems and growth. Let’s talk!

 

Need help managing your rental? DoorGrow helps property managers and landlords streamline every part of the process—from marketing and tenant screening to systems and growth. We also host a weekly Scale Coaching Call to support clients as they optimize their operations, reduce friction, and scale effectively. If you want expert insight and a supportive community, we’re here to help you grow.